Privacy Policy & Data protection

With this data protection declaration we inform you which personal data we process in connection with our activities and activities, including our www.iconmediagroup.ch website . In particular, we provide information about why, how and where we process which personal data. We also provide information about the rights of people whose data we process.

We are subject to Swiss data protection law and any applicable foreign data protection law, in particular that of the European Union (EU) with the General Data Protection Regulation (GDPR). The European Commission recognizes hat Swiss data protection law guarantees adequate data protection.

Accessing public Icon Media Group web pages

Generally, the Icon Media Group website can be accessed without requiring users to identify themselves. For statistical purposes and to optimize our services, Icon Media Group may collect and process the technical information that your access device and browser automatically provide us with. This includes the following information:

• Date and time of access to the website
• Type, version and language settings of the browser and operating system used
• Display size of the screen used
• IP address of the end device or the Internet gateway

When you view our websites, the Icon Media Group server may also send cookies to your device. These cookies help to make your visits to our websites more convenient. For example, if you have selected a language setting, you will not have to repeat it. The cookies do not enable the website visitor to be linked to a specific individual.

When you access third-party websites via links on www.iconmediagroup.ch, you leave the sphere of influence of Icon Media Group and this notice therefore no longer applies.

Communication by e-mail

If you use one of the e-mail addresses published by us to make contact, you expressly authorize us to respond to you by the same means either to the sender address or to an address you indicate. E-mails are sent over the Internet in unencrypted form and may be accessible, readable and open to manipulation by others. E-mail is therefore not a suitable means for sending confidential information.

Use of e-mail addresses

Icon Media Group only uses your e-mail address for its own purposes. Icon Media Group does not pass on any e-mail addresses to third parties.

How long we retain your data

For users that contact us by e-mail from our website, we also store the personal information they provide in their contact request. Only website administrators can see that information.

What rights you have over your data

You can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Contact address

Responsibility for processing personal data:

Icon Media Group
via Ferruccio Pelli 9
CH-6900 Lugano

info@iconmediagroup.ch

Terms and legal bases

Terms

Personal data is any information that relates to a specific or identifiable natural person. A data subject is a person about whom we process personal data.

Processing includes any handling of personal data, regardless of the means and procedures used, such as querying, comparing, adapting, archiving, storing, retrieving, disclosing, obtaining, recording, collecting, deleting, disclosing, arranging, organizing, storing, changing, disseminating, linking, destroying and using personal data.

The European Economic Area (EEA) comprises the member states of the European Union (EU) as well as the Principality of Liechtenstein, Iceland and Norway. The General Data Protection Regulation (GDPR) refers to the processing of personal data as processing of personal data.

Legal basis

We process personal data in accordance with Swiss data protection law, in particular the Federal Act on Data Protection (Data Protection Act, DSG) and the Ordinance on Data Protection (Data Protection Ordinance, DSV).

We process – if and to the extent that the General Data Protection Regulation (GDPR) is applicable – personal data in accordance with at least one of the following legal bases:

• Art. 6 (1) (b) GDPR  for the necessary processing of personal data to fulfill a contract with the data subject and to carry out pre-contractual measures.
• Art. 6 para. 1 lit. f GDPR for the necessary processing of personal data in order to protect the legitimate interests of us or third parties, unless the fundamental freedoms and fundamental rights and interests of the data subject prevail. Legitimate interests are in particular our interest in being able to carry out our activities and operations in a permanent, user-friendly, secure and reliable manner and to communicate about them, ensuring information security, protecting against misuse, enforcing our own legal claims and complying with Swiss law.
• Art. 6 (1) (c) GDPR for the necessary processing of personal data to fulfill a legal obligation to which we are subject under any applicable law of member states in the European Economic Area (EEA).
• Art. 6 (1) (e) GDPR for the necessary processing of personal data to perform a task carried out in the public interest.
• Art. 6 (1) (a) GDPR for the processing of personal data with the consent of the data subject.
• Art. 6 (1) (d) GDPR for the necessary processing of personal data to protect the vital interests of the data subject or of another natural person.

Nature, scope and purpose

We process the personal data that is necessary to be able to carry out our activities and activities in a permanent, user-friendly, secure and reliable manner. Such personal data may in particular fall into the categories of inventory and contact data, browser and device data, content data, meta or edge data and usage data, location data, sales data and contract and payment data.

We process personal data for the period that is necessary for the respective purpose(s) or by law. Personal data that no longer needs to be processed will be anonymized or deleted.

We may have personal data processed by third parties . We may process personal data together with third parties or transfer it to third parties. Such third parties are, in particular, specialized providers whose services we use. We also guarantee data protection for such third parties.

We generally only process personal data with the consent of the person concerned. If and to the extent that processing is permitted for other legal reasons, we may waive the need to obtain consent. For example, we may process personal data without consent to fulfill a contract, to comply with legal obligations or to protect overriding interests.

In this context, we process information that a data subject voluntarily sends to us when contacting us – for example by post, email, instant messaging, contact form, social media or telephone – or when registering for a user account . We can store such information, for example, in an address book, in a customer relationship management system (CRM system) or using comparable tools. If we receive data about other people, the people providing the data are obliged to ensure data protection for these people and to ensure the accuracy of this personal data.

We also process personal data that we receive from third parties, obtain from publicly available sources or collect in the exercise of our activities and activities, if and to the extent that such processing is permitted for legal reasons.

Personal data abroad

We generally process personal data in Switzerland and the European Economic Area (EEA). However, we may also export or transfer personal data to other countries, in particular in order to process it or have it processed there.

We may export personal data to all states and territories on earth and elsewhere in the universe , provided that the law there provides adequate data protection in accordance with a decision of the Swiss Federal Council and – if and to the extent that the General Data Protection Regulation (GDPR) is applicable – in accordance with a decision of the European Commission adequate data protection is guaranteed.

We may transfer personal data to countries whose laws do not guarantee adequate data protection, provided that data protection is guaranteed for other reasons, in particular on the basis of standard data protection clauses or with other appropriate guarantees. As an exception, we may export personal data to countries without adequate or suitable data protection if the special data protection requirements are met, for example the express consent of the data subjects or a direct connection with the conclusion or execution of a contract. Upon request, we will be happy to provide affected persons with information about any guarantees or provide a copy of any guarantees.

Rights of data subjects

Data protection claims

We grant data subjects all claims in accordance with applicable data protection law. Data subjects have the following rights in particular:

• Information: Data subjects can request information as to whether we process personal data about them and, if so, what personal data is involved. Affected persons also receive the information necessary to assert their data protection claims and to ensure transparency. This includes the processed personal data as such, but also, among other things, information on the purpose of processing, the duration of storage, any disclosure or export of data to other countries and the origin of the personal data.
• Correction and restriction: Data subjects can correct incorrect personal data, complete incomplete data and have the processing of their data restricted.
• Deletion and objection: Data subjects can have their personal data deleted (“right to be forgotten”) and object to the processing of their data with effect for the future.
• Data release and data transfer: Affected persons can request the release of personal data or the transfer of their data to another person responsible.

We may suspend, restrict or refuse to exercise the rights of data subjects to the extent permitted by law. We can inform affected persons of any requirements that need to be met in order to exercise their data protection rights. For example, we may refuse to provide information in whole or in part with reference to trade secrets or the protection of other persons. For example, we may also refuse to delete personal data in whole or in part with reference to legal retention requirements.

We may, in exceptional circumstances, provide for costs for the exercise of the rights. We will inform those affected in advance about any costs.

We are obliged to take appropriate measures to identify data subjects who request information or assert other rights. Those affected are obliged to cooperate.

Right to Complain

Affected persons have the right to enforce their data protection claims through legal action or to lodge a complaint with a responsible data protection supervisory authority.

The data protection supervisory authority for private parties responsible and federal bodies in Switzerland is the Federal Data Protection and Information Commissioner  (FDPIC).

If and to the extent that the General Data Protection Regulation (GDPR) is applicable, data subjects have the right to lodge a complaint with a responsible European data protection supervisory authority

Data Security

We take appropriate technical and organizational measures to ensure data security that is appropriate to the respective risk. However, we cannot guarantee absolute data security.

Our website is accessed using transport encryption (SSL / TLS, in particular the Hypertext Transfer Protocol Secure, abbreviated HTTPS). Most browsers mark transport encryption with a padlock in the address bar.

Our digital communication is – like basically all digital communication – subject to mass surveillance without cause or suspicion as well as other monitoring by security authorities in Switzerland, the rest of Europe, the United States of America (USA) and other countries. We cannot have any direct influence on the appropriate processing of personal data by secret services, police departments and other security authorities.

Use of the Website

Cookies

We may use cookies. Cookies – our own cookies (first-party cookies) and cookies from third parties whose services we use (third-party cookies) – are data that are stored in the browser. Such stored data need not be limited to traditional text-based cookies.

Cookies can be stored in the browser temporarily as “session cookies” or for a certain period of time as so-called permanent cookies. “Session cookies” are automatically deleted when the browser is closed. Permanent cookies have a specific storage period. In particular, cookies make it possible to recognize a browser the next time you visit our website and thereby, for example, measure the reach of our website. Permanent cookies can also be used for online marketing, for example.

Cookies can be completely or partially deactivated and deleted in the browser settings at any time. Without cookies, our website may no longer be fully available. We actively request – at least if and to the extent necessary – your express consent to the use of cookies.

For cookies that are used to measure success and reach or for advertising, a general objection (“opt-out”) is required for numerous services via AdChoices ( Digital Advertising Alliance of Canada), the Network Advertising Initiative (NAI), YourAdChoices (Digital Advertising Alliance) or Your Online Choices (European Interactive Digital Advertising Alliance, EDAA).

Server log files

We may collect the following information for each access to our website, provided that it is transmitted by your browser to our server infrastructure or can be determined by our web server: date and time including time zone, Internet Protocol (IP) address, access status (HTTP status code), operating system including user interface and version, browser including language and version, individual sub-page of our website accessed including amount of data transferred, last website accessed in the same browser window (referrer).

We store such information, which may also represent personal data, in server log files. The information is necessary in order to provide our website permanently, in a user-friendly and reliable manner, and in order to ensure data security and therefore in particular the protection of personal data – also by third parties or with the help of third parties.

Web beacons

We may use web beacons on our website. Web beacons are also known as web beacons. Web beacons – including those from third parties whose services we use – are small, usually invisible images that are automatically retrieved when you visit our website. Web beacons can be used to collect the same information as server log files.

Comments

We allow you to post comments on our website. In this context, we process in particular the information that a commenting person sends to us, but also the Internet Protocol (IP) address used as well as the date and time. This information is required to enable the publication of comments and to ensure protection against misuse, which is in our overriding legitimate interest.

Notifications and Communications

We may send notifications and communications via email and other communication channels such as instant messaging or SMS.

Success and reach measurement

Notifications and messages may contain web links or web beacons that record whether an individual message was opened and which web links were clicked. Such web links and web beacons can also record the use of notifications and messages on a personal basis. We need this statistical recording of usage to measure success and reach in order to be able to send notifications and messages based on the needs and reading habits of the recipients effectively and user-friendly as well as permanently, securely and reliably.

Consent and objection

In principle, you must expressly consent to the use of your email address and your other contact addresses, unless the use is permitted for other legal reasons. If possible, we use the “double opt-in” procedure to obtain consent, which means that you will receive an email with a web link that you must click on to confirm so that there is no misuse by unauthorized third parties. We may log such consent, including the Internet Protocol (IP) address and date and time, for evidentiary and security reasons.

In principle, you can object to receiving notifications and communications such as newsletters at any time. With such an objection, you can also object to the statistical recording of usage for success and reach measurement. Necessary notifications and communications in connection with our activities and operations remain reserved.

Social media

We are present on social media platforms and other online platforms in order to be able to communicate with interested parties and provide information about our activities and operations. In connection with such platforms, personal data may also be processed outside Switzerland and the European Economic Area (EEA).

The General Terms and Conditions (GTC) and terms of use as well as data protection declarations and other provisions of the individual operators of such platforms also apply. These provisions provide information in particular about the rights of data subjects directly vis-à-vis the respective platform, which includes, for example, the right to information.

Third Party Services

We use services from specialized third parties in order to be able to carry out our activities in a permanent, user-friendly, safe and reliable manner. Such services allow us, among other things, to embed functions and content into our website. With such embedding, the services used record the Internet Protocol (IP) addresses of the users at least temporarily for technically compelling reasons.

For necessary security-related, statistical and technical purposes, third parties whose services we use may process data related to our activities and activities in aggregated, anonymized or pseudonymized form. This is, for example, performance or usage data in order to be able to offer the respective service.

We particularly use:

• Google services: Providers: Google LLC (USA) / Google Ireland Limited (Ireland) for users in the European Economic Area (EEA) and Switzerland; General information on data protection: «Data protection and security principles» , Data protection declaration , «Google is committed to complying with applicable data protection laws» , «Guide to data protection in Google products» , «How we use data from websites or apps on or in which our services are used” (information from Google) , “Types of cookies and other technologies used by Google” , “Personalized advertising” (activation / deactivation / settings).

Digital infrastructure

We use services from specialized third parties in order to be able to use the necessary digital infrastructure in connection with our activities and operations. These include, for example, hosting and storage services from selected providers.

Audio and video conferences

We use specialized audio and video conferencing services to communicate online. For example, we can use it to hold virtual meetings or conduct online classes and webinars. The legal texts of the individual services such as data protection declarations and terms of use also apply to participation in audio and video conferences.

Depending on your life situation, we recommend muting the microphone as standard and blurring the background or displaying a virtual background when participating in audio or video conferences.

Social Media Features and Social Media Content

We use third-party services and plugins to embed functions and content from social media platforms and to enable sharing of content on social media platforms and other ways.

Fonts

We use third-party services to embed selected fonts, icons, logos and symbols into our website.

We particularly use:

• Google Fonts: Fonts; Provider: Google; Google Fonts-specific information: “Data protection and Google Fonts” (“Privacy and Google Fonts”) , “Data protection and data collection”

Website Extensions

We use extensions for our website to enable additional functions.

We use in particular:

• Google reCAPTCHA: Spam protection (differentiation between desired comments from humans and unwanted comments from bots and spam); Provider: Google; Google reCAPTCHA-specific information: “What is reCAPTCHA?” (“What is reCAPTCHA?”) .
• jQuery (OpenJS Foundation) : Free JavaScript library; Provider: OpenJS Foundation (USA) using StackPath CDN; Data protection information: Privacy Policy (OpenJS Foundation) , Cookie Policy (OpenJS Foundation) .

Success and reach measurement

We try to determine how our online offering is used. In this context, we can, for example, measure the success and reach of our activities and activities as well as the effect of third-party links to our website. For example, we can also try out and compare how different parts or versions of our online offering are used (“A/B test” method). Based on the results of the success and reach measurement, we can in particular fix errors, strengthen popular content or make improvements to our online offering.

In most cases, the Internet Protocol (IP) addresses of individual users are stored to measure success and reach. In this case, IP addresses are generally shortened (“IP masking”) in order to follow the principle of data economy through the corresponding pseudonymization.

Cookies can be used to measure success and reach and user profiles can be created. Any user profiles created include, for example, the individual pages visited or content viewed on our website, information about the size of the screen or browser window and the – at least approximate – location. In principle, any user profiles are created exclusively pseudonymously and are not used to identify individual users. Individual third-party services to which users are registered may be able to assign the use of our online offering to the user account or user profile for the respective service.

We particularly use:

• AWStats: success and reach measurement; Developer: AWStats (free open source software); Data protection information: Evaluation of server log files on our own server infrastructure, “What is AWStats / Features Overview” .
• Google Analytics: success and reach measurement; Provider: Google; Google Analytics-specific information: Measurement also across different browsers and devices (cross-device tracking) as well as with pseudonymized Internet Protocol (IP) addresses, whichare only transmitted in full to Google in the USA in exceptional cases,«Data protection» , «Browser Add-on to deactivate Google Analytics» .
• Google Tag Manager: Integration and management of other services for success and reach measurement as well as other services from Google and third parties; Provider: Google; Google Tag Manager-specific information: “Data collected with Google Tag Manager” ; Further information on data protection can be found in the individual integrated and managed services.

Final provisions

We can adapt and supplement this data protection declaration at any time. We will provide information about such adjustments and additions in an appropriate form, in particular by publishing the current data protection declaration on our website.

As of May 27, 2024